Working at Height Regulations – An Employer’s Guide

Working at height comes with risks. It’s one of the leading causes of workplace accidents. That’s why strict rules exist to protect everyone. This guide is here to help employers understand their responsibilities and how to keep workers safe.

Why Safety at Height Matters

Heights are inherently risky. Simple mistakes can lead to serious accidents. A misplaced ladder, a missing guardrail, or even bad weather can turn routine tasks into life-threatening situations. That’s why these regulations exist. They provide a clear framework to eliminate or reduce risks as much as possible.

The statistics are eye-opening:

• Falls from height are the leading cause of workplace fatalities in the UK, accounting for 28% of deaths in 2023/24.
• Falls also represent 8% of non-fatal injuries under RIDDOR in 2023/24.
• Many such incidents result in long-term health issues, such as musculoskeletal disorders and psychological trauma.

These numbers highlight the need for robust safety practices. Employers can reduce risks and protect workers by following the Working at Height Regulations 2005. These regulations require employers to assess risks, use appropriate safety equipment and ensure tasks are carried out by trained individuals using safe systems of work.

Key Objectives of the Regulations

The regulations focus on three primary objectives:

1. Prevent height-based tasks unless necessary. The safest option is always to complete a task without leaving the ground.
2. Mitigating risks at elevated heights is unavoidable. This includes using the right equipment, implementing safeguards and following safety protocols.
3. Protect workers from accidents. Proper planning, equipment and training are critical for keeping everyone safe.

Who is Responsible? Employer Duties and Obligations

The law places big obligations on employers when it comes to work at elevation. The Working at Height Regulations 2005 require businesses to take specific actions to protect their employees. Ignoring these duties can lead to severe consequences, including:

• Heavy fines or penalties for non-compliance.
• Legal liability in case of accidents.
• Loss of reputation and trust among employees.

Employers must:

1. Assess risks – Identify potential hazards before starting any work.
2. Plan and organise – Create a detailed plan to minimise risks.
3. Provide safe equipment – Tools and platforms must meet safety standards.
4. Train workers – Employees must complete training and acquire a working at height certificate to ensure they are competent enough to work safely.
5. Monitor and review – Safety practices should be reviewed and updated regularly.

Role of Employers in Ensuring Compliance

Employers must lead by example. This means being actively involved in safety planning, investing in high-quality equipment and fostering open communication about risks.

For instance, if a worker reports a broken harness, the employer must act immediately. Ignoring such reports could lead to accidents that are easily preventable. Proactive leadership can save lives and avoid costly consequences.

Risk Assessment and Planning

Every task at height begins with a risk assessment. It’s the foundation of safety planning.

How to Conduct a Thorough Risk Assessment

A proper risk assessment follows these steps:

1.    Identify Hazards

• What tasks involve work on high structures?
• Are there any obvious dangers, like unstable surfaces or bad weather?

2.    Evaluate Risks

• Consider the likelihood of accidents.
• Think about the worst-case scenarios.

3.    Decide on Control Measures

• Determine the best ways to reduce risks.
• Use barriers, safety nets, or fall arrest systems as needed.

4.    Record Findings

• Document every detail of the assessment. This isn’t just good practice—it’s required by law.

5.    Review Regularly

• Risks change over time. Employers must revisit assessments frequently to ensure they remain effective.

Planning Work to Minimise Risks

Once risks are assessed, planning begins. A good plan asks:

1. Can the job be done from the ground? For instance, telescopic tools or drones can sometimes replace ladders or scaffolding.
2. Are the workers trained and competent? Training is just as necessary as equipment.
3. What equipment is needed? Employers must choose tools specifically designed for the task at hand.

Providing Safe Equipment and Training

Choosing the Right Equipment

Safety equipment must meet high standards. It should be:

• Appropriate – Each task requires specific tools, like ladders, scaffolds, or harnesses.
• Reliable – Equipment should be in excellent condition and free from defects.
• Regularly Inspected – Employers must schedule routine checks to identify wear and tear.

For example, ladders are standard tools for working at height, but they must be used correctly. Employers should provide ladders with non-slip feet, ensure they’re the right height for the job and verify they meet industry safety standards.

Training is one of the most effective ways to reduce accidents. Employers must ensure workers are competent to perform tasks at heights. For example, ladder safety training for workplaces teaches employees to learn how to position and use a ladder securely in different work settings.

Monitoring and Reviewing Safety Practices

Safety evolves as new risks emerge and technologies improve. Regular monitoring and reviews are essential.

Inspections and Audits

Employers should conduct:

• Daily Inspections – Check equipment and work areas before use.
• Scheduled Audits – Perform in-depth reviews of safety protocols at regular intervals.
• Post-Incident Reviews – If an accident or near-miss occurs, investigate thoroughly to prevent recurrence.

Keeping Records

Documentation is crucial. Employers must keep detailed records of the following:

• Risk assessments.
• Equipment inspections.
• Employee training sessions.

These records demonstrate compliance and help identify areas for improvement. They’re also invaluable if an accident leads to an investigation.

Promoting a Culture of Safety

Above-ground work can be risky, but it doesn’t have to be. Employers play a massive role in keeping workers safe. They must follow regulations, provide proper training and ensure equipment is in top shape.

Safety is about encouraging a workplace environment where everyone looks out for each other. When employers promote a proactive approach, accidents are less likely. A culture of safety protects workers, builds trust and keeps businesses running smoothly.

By following these guidelines, employers can meet their legal obligations and go a step further by ensuring everyone goes home safely.