How GIS mapping software helps underground utility companies estimate costs

Estimating the costs required to deliver the proper infrastructure that adheres to regulatory requirements and reporting standards is important. Unfortunately, sometimes, companies face challenges that result in improper cost estimation. Incorrect cost estimation jeopardizes the relationship with the client, causes legal issues, and, in the worst-case scenario, can endanger human lives.

Underground utility companies face challenges such as incomplete or outdated data on existing utilities and subsurface conditions, which can result in unnecessary expenditures. To mitigate the aforementioned problems and their consequences, utility companies should obtain support and direction by using GIS mapping software.

What is the purpose of GIS mapping software?

A Geographic Information System (GIS) is vital for gathering, managing, and analyzing spatial and geographic information. It plays a pivotal role in integrating different data layers, providing a comprehensive understanding of underground environments, and empowering engineers and urban developers with the necessary knowledge. Its precise mapping of underground utilities also allows for better planning and eliminates unforeseen expenses during construction. 

Additionally, by simulating different scenarios and visualizing issues, GIS mapping software helps refine cost estimates and identify potential risks early on. 

GIS mapping’s cumulative advantages make it vital for accurate budgeting, efficient resource allocation, and reduced risk of unexpected expenses. Additionally, the various types of GIS utility mapping software make it easily accessible.

Web-based GIS

With web-based GIS, users can access and manage data via a web browser, eliminating the unnecessary installation of software on individual devices. This feature is extremely useful for enterprises.

Mobile GIS

When on-site, the feature of viewing and managing data on a mobile device is very convenient for field personnel. Mobile devices are particularly useful for capturing real-time data. 

Cloud GIS

By leveraging Cloud computing technology, Cloud-based GIS benefits organizations through enhanced security, remote access, and scalable storage solutions. Advanced data analytics are also supported, allowing users to conduct sophisticated geographical analyses without installing pricey hardware or software.

Why do utility companies go wrong when estimating costs?

The best way to mitigate improper cost estimation is to understand why utility companies miss a step when estimating costs. Below are some of the main reasons why improper cost estimation occurs.

Incomplete or outdated data

If the location and condition of existing utilities are not properly documented, it would be difficult to predict the costs associated with relocating utilities. In cases where some utilities are outdated, not knowing which utilities to avoid poses a serious risk.

Moreover, insufficient data on soil conditions, environmental factors, or existing infrastructure can result in unexpected costs, too. 

Complexity of underground environments

Underground conditions are prone to change and difficult to predict. Variations are associated with soil type, rock formation, or water tables, which burden excavation and construction costs. The presence of hidden utilities or unknown subsurface structures leads to cost complications.

Limited technological integration

Using outdated or less advanced technology hinders accurate assessment and integration of spatial data. Difficulty in integrating GIS data with other planning and financial systems results in inaccurate cost forecasting.

Regulatory and permitting costs

The costs of obtaining permits and meeting regulatory requirements vary widely and are often difficult to predict. Changes in regulations or unexpected permit requirements can lead to cost overruns. 

How GIS eliminates reasons for improper cost estimation

With GIS mapping, utility companies can eliminate improper cost estimation as described below.

Enhancing data accuracy

With GIS software, data integration and visualization from various sources, such as historical records and utility maps, are possible. Another advantage is that GIS systems can be updated in real-time. Utility companies obtain a comprehensive and up-to-date picture of existing infrastructure, which thereby ensures that only current data is used for planning and cost estimation.

Assessing subsurface conditions

Data from Ground-Penetrating Radar (GPR) and other subsurface imaging technologies can be incorporated into the GIS model, which helps utility companies gain a better and much-needed understanding of underground conditions and the presence of obstacles.

Leveraging technological capabilities

GIS software provides advanced spatial analysis capabilities, allowing for detailed examination of the project area, including analyzing terrain, land use, and infrastructure impacts, which improves cost estimation accuracy.

Streamlining regulatory and permitting processes

GIS mapping helps identify compliance areas and requirements, thereby ensuring all regulatory aspects are considered when estimating the project costs. GIS also ensures accountability by managing and tracking the regulatory requirements and permit applications through a centralized platform.

The go-to GIS software – PointMan’s GIS underground mapping software

PointMan’s GIS software, with its focus on utility mapping, effectively addresses data accuracy and management issues. Its underground utility mapping software is designed for real-time data collection and synchronization. It ensures that field data is always current and errors caused by using obsolete information are minimized. 

PointMan’s GIS underground mapping software is particularly useful for managing, analyzing, and visualizing subsurface data and helps in proper cost estimation in the following ways:

• Provides a 2D visualization of subsurface conditions in detail.
• Stores large volumes and accurate records of data.
• Enables advanced analysis and risk assessments.
• Allows detailed mapping and reporting.

PointMan can also be combined with detection technologies such as GPR to enable highly accurate data capture. With these functions, PointMan’s GIS software ensures that field personnel and utility companies estimate the right cost before beginning a project.